Whether or not you should feed your vendors is entirely up to you, but usually couples do. Vendors run around, set up the bits and pieces, coordinate details, and all other tasks that take time so they often cannot find time to eat. Your wedding vendors are busy putting on your affair all day so you don’t have to.
The last thing you’ll want is a drained photographer or low-energy DJ, so plan on feeding the wedding help who will be there with you at the reception. This includes your wedding planner, photographer and/or videographer, DJ or live musician, and their assistants. If you feel like you’ve paid quite a bit for their services, consider working their meals into the budget and consider it part of their fee (Some vendors actually include in their contract that a meal must be provided).
How Does Pricing Work for Vendor Meals?
Caterers have their own pricing arrangements for vendor meals. Some will charge full price, some will discount them at around 50% per head and some will not charge vendor meals at all. Make sure to double check with your caterer and also discuss with them how many meals they need to prepare and if there are any special dietary restrictions.
Don’t Forget About the Vendor Table!
Don’t forget to assign your vendors to a table, whether it is in the same dining room as your guests or in a separate room close by. (This includes your wedding planner, photographer, and videographer. The DJ usually eats at their station). If your photographer will be doing a same-day edit video, make sure they have a separate table or space away from the party so they can edit that video in time for its revealing after dinner!
When should our vendors eat and take breaks?
Lastly, timing is everything! Plan to have your planner, photographer, and videographer eat while you’re eating—that way nothing interesting is happening while they’re in the other room having dinner and they will not have to rush their meal. Ideally, the DJ and other musicians should be fed during cocktail hour, or at least before your guests are seated for dinner. This will ensure that they’re ready to go as soon as it’s time to announce toasts and start playing. However, this all varies depending on your timeline.
Photo by: Candace Marie Photography